Privacy Policy

Last Updated: November 25, 2025

1. Who We Are

Our website address is: https://eversonskarate.com/

Everson's Karate Institute ("we," "us," or "our") operates a martial arts training facility located at 2330 RT# 33 Suite 102, Robbinsville, NJ 08691. We are committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or enroll in our programs.

For questions about this Privacy Policy, please contact us at:

Teléfono: 609-259-1519
DIRECCIÓN: 2330 RT# 33 Suite 102, Robbinsville, NJ 08691

2. Information We Collect

2.1 Personal Information You Provide

We collect information that you voluntarily provide to us when you:

Register for classes or programs
Request information about our services
Sign up for trial classes
Submit contact forms or inquiries
Subscribe to our newsletter or communications

This information may include:

Name (student and parent/guardian)
Número de teléfono
Mailing address
Date of birth (for age-appropriate class placement)
Emergency contact information
Medical information relevant to training (injuries, conditions, allergies)
Payment and billing information
Any other information you choose to provide

2.2 Information About Minors

Since we provide karate programs for children, we may collect personal information about minors with parental or guardian consent. We take special care to protect children's privacy and comply with applicable laws, including the Children's Online Privacy Protection Act (COPPA). Parents and guardians have the right to review, update, or delete their child's information at any time.

2.3 Automatically Collected Information

When you visit our website, we automatically collect certain information about your device, including:

IP address
Browser type and version
Operating system
Pages visited and time spent on pages
Referring website addresses
Date and time of visits

2.4 Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience. See Section 4 below for detailed information about cookies.

3. How We Use Your Information

We use the information we collect for the following purposes:

3.1 Program Administration

Processing class registrations and enrollment
Scheduling and managing classes
Communicating about class times, events, and schedule changes
Managing student progress and achievement tracking
Administering belt promotions and testing

3.2 Communication

Responding to inquiries and support requests
Sending administrative information (class updates, policy changes)
Providing newsletters and promotional materials (with your consent)
Notifying you about special events, workshops, or new programs

3.3 Payment Processing

Processing tuition and fee payments
Managing billing and invoicing
Handling refunds or payment disputes

3.4 Safety and Emergency Purposes

Contacting emergency contacts if necessary
Accommodating medical conditions or special needs during training
Maintaining a safe training environment

3.5 Website Improvement

Analyzing website usage to improve functionality
Troubleshooting technical issues
Enhancing user experience

3.6 Legal Compliance

Complying with legal obligations
Enforcing our terms and conditions
Protecting our rights and property

4. Cookies

4.1 What Are Cookies

Cookies are small text files that are placed on your device when you visit our website. They help us provide you with a better experience by remembering your preferences and understanding how you use our site.

4.2 Types of Cookies We Use

Essential Cookies: These cookies are necessary for the website to function properly. They enable basic functions like page navigation and access to secure areas of the website.

Functional Cookies: These cookies remember your preferences and choices to provide enhanced, personalized features.

Analytics Cookies: These cookies help us understand how visitors interact with our website by collecting and reporting anonymous information.

4.3 Managing Cookies

You can control and manage cookies through your browser settings. Please note that removing or blocking cookies may impact your user experience and some features of our website may not function properly.

5. Photography and Video

We may take photographs and videos during classes, events, and promotional activities for marketing and promotional purposes. If you or your child do not wish to be photographed or have images used for promotional purposes, please notify us in writing at the contact information provided in Section 1.

6. Embedded Content from Other Websites

Pages on this site may include embedded content (e.g., videos, images, social media feeds, etc.). Embedded content from other websites behaves exactly as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

7. Who We Share Your Information With

We do not sell, trade, or rent your personal information to third parties. We may share your information with:

7.1 Service Providers

We work with third-party service providers who perform services on our behalf, such as:

Payment processors (for tuition and fee payments)
Email marketing platforms (for newsletters and communications)
Website hosting and maintenance providers
Scheduling and class management software
Analytics providers

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

7.2 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, subpoenas, or government agencies).

7.3 Business Transfers

In the event of a merger, acquisition, or sale of all or a portion of our business, your information may be transferred to the acquiring entity.

7.4 With Your Consent

We may share your information with third parties when we have your explicit consent to do so.

8. How Long We Retain Your Data

8.1 General Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

8.2 Specific Retention Periods

Active Students: We retain information for current students for the duration of their enrollment and for a period afterward to manage alumni relations and potential re-enrollment.
Inactive Students: Information for students who are no longer enrolled is typically retained for 3-7 years for business, legal, and tax purposes.
Financial Records: Payment and billing information is retained in accordance with tax and financial regulations (typically 7 years).

9. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

Secure socket layer (SSL) encryption for data transmission
Secure storage systems with access controls
Regular security assessments
Employee training on data protection

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

10. Your Rights Over Your Data

You have the following rights regarding your personal information:

10.1 Right to Access

You can request a copy of the personal information we hold about you.

10.2 Right to Rectification

You can request that we correct any inaccurate or incomplete information.

10.3 Right to Erasure

You can request that we delete your personal information, subject to certain exceptions (e.g., legal obligations, legitimate business needs).

10.4 Right to Restrict Processing

You can request that we limit how we use your information.

10.5 Right to Data Portability

You can request to receive your data in a structured, commonly used format and transmit it to another organization.

10.6 Right to Object

You can object to our processing of your information for certain purposes (e.g., direct marketing).

10.7 Right to Withdraw Consent

Where we rely on your consent to process your information, you can withdraw that consent at any time.

To exercise any of these rights, please contact us using the information provided in Section 1. We will respond to your request within a reasonable timeframe and in accordance with applicable law.

This does not include any data we are obliged to keep for administrative, legal, or security purposes.

11. Where Your Data Is Stored

We primarily store and process data within the United States. If you are accessing our website from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers and service providers are located.

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

13. Email Communications

If you subscribe to our newsletter or marketing communications, you can opt out at any time by:

Clicking the "unsubscribe" link in any email we send
Contacting us directly at 609-259-1519

Please note that even if you opt out of marketing communications, we may still send you non-promotional communications related to your enrollment, such as class updates or administrative notices.

14. Children's Privacy

Protecting the privacy of children is especially important to us. As a karate school serving children as young as 4 years old, we comply with the Children's Online Privacy Protection Act (COPPA) and other applicable laws regarding children's privacy.

We do not knowingly collect personal information from children under 13 through our website without verifiable parental consent.
Parents and guardians provide information on behalf of minor students during registration.
Parents have the right to review, update, or delete their child's information at any time.
We do not require children to provide more information than is reasonably necessary to participate in our programs.

If you believe we have inadvertently collected information from a child without proper parental consent, please contact us immediately at 609-259-1519.

15. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

Right to know what personal information we collect, use, disclose, and sell
Right to request deletion of your personal information
Right to opt-out of the sale of personal information (Note: We do not sell personal information)
Right to non-discrimination for exercising your CCPA rights

To exercise these rights, please contact us at 609-259-1519.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by:

Posting the updated Privacy Policy on our website
Updating the "Last Updated" date at the top of this policy
Sending notification for significant changes if we have your contact information

We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

17. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Everson's Karate Institute
2330 RT# 33 Suite 102
Robbinsville, NJ 08691
Teléfono: 609-259-1519

By using our website or enrolling in our programs, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.